Exam Schedule

Nov, 10 2017

** BTVI ID required for entrance into ALL FINAL EXAMS



This document seeks to amend the existing policy on Examinations found on page 27 of the 2015/16 Student’s Handbook. The amendments are designed to give greater effect, clarity, processes and procedures to the conduct of the end of semester final examinations.

1.0 It is imperative for students to attend final examinations, submit final projects, and perform practical examinations as a culmination of a course.
2.0 Failure to attend an examination or complete any other portion of a final project or practical may result in a failing grade.
3.0 All examinations will be taken during the designated examination schedule. Students who are unable to write the examination at the scheduled time must have a valid reason and present evidence.
4.0 If for any reason a student misses a final examination, immediately contact the Examination Office by phone (242) 502-6367/6327 or email (This email address is being protected from spambots. You need JavaScript enabled to view it.)">This email address is being protected from spambots. You need JavaScript enabled to view it.). It is also recommended that you contact the Chair of your department.

5.0 What are the valid reasons for missing an examination?

  • ill health or injury
    • compassionate grounds (immediately and extended family)
    • representation in significant cultural or sporting activities at a national or international level
    • employment related travel

6.0 What happens if I miss my examination?

6.1 The Examination Committee

The committee will review your application and respond by email within 24 hours.


Procedure & Documentation

Ill health or injury

If you are unwell on the day of your deferred examination, please ensure you visit a doctor that day so that your medical condition can be appropriately diagnosed and recorded on your medical certificate. If your illness is considered by the medical practitioner to last longer than the day of your examination(s), the dates should be recorded on the certificate. If you are unable to get an appointment with your doctor, there is an after-hours service available. Pharmacy Certificates are not acceptable as a medical certificate. You must see a qualified medical practitioner.

Compassionate Grounds

If a family member dies, you must provide either a death certificate or an obituary or an obituary in the form of a newspaper clipping with your name listed

Representation in significant cultural or sporting activities at a national or international level

Letter from the agency stating your role and participation and detailing the dates and times of the event.

Employment related travel

Letter from the employer stating your name, position, dates of travel.


7.0 What are NOT valid reasons for missing an examination?

  • • if you misread the examination timetable, forgot, slept in etc.
    • recreational travel (domestic or international)
    • planned or unplanned events, such as weddings and birthday parties
    • routine demands of employment
    • stress or anxiety normally associated with examinations
    • if you did not study or if you were not prepared
    • other grounds considered inappropriate by the Examination Committee

8.0 How can I request a letter for my employer so they know I have final examinations?

  • • Visit the Office of the Registrar
    • Complete a document request form
    • Allow 3-5 business days for processing
    • This request is at no cost to you

9.0 Special Sitting of Examinations

Students who fail to sit and or miss their examinations for non-valid reasons shall be required to pay a fee per subject missed in order to re-sit the examination(s). The fee for the re-sit will include the following:

a) Design and printing of new examination paper and marking scheme
b) Invigilation of the examination
c) Marking and grading
d) Change of grade status

9.1 Such fees when aggregated in the amount of………….. must be paid in full prior to sitting of the examination(s).


Please download the Examination Policies HERE and the Schedules below

Click the image below to download the exam schedule in PDF Format.


Click the image below to download the exam schedule by day and time in PDF Format.